Office Manager – Radio – Television – Film $40000 per year

Job Posting Title: Office Manager – Radio – Television – Film

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Hiring Department: Department of Radio-Television-Film

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Position Open To: All Applicants

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Weekly Scheduled Hours: 40

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FLSA Status: Non-Exempt

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Earliest Start Date: Immediately

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Position Duration: Expected to Continue

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Location: UT MAIN CAMPUS

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Job Description: To serve as front Office Manager and assist the Administrative Manager with overall administration of the RTF department.

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Job Details:

General Notes

Position may require some overtime during peak periods. Candidates must be authorized to work in the United States.

Responsibilities

  • Serves as the department’s first point of contact for phone and email inquiries, as well as walk-in traffic. Supervises front office student workers. Organizes all physical aspects of the department; including office moves, office supplies, storerooms, and mailroom. Coordinates room reservations for staff, faculty, and students. Coordinates TA and lecturer office assignments. Main point of contact for college building/facilities manager.
  • Maintains department directories, lists and calendars. Ensures office equipment is working properly and bulletin boards are up-to-date and informative.
  • Assists students with film shoots by managing insurance policies and securing on-campus film locations. Processes bills through “What I Owe”. Counsels and advises students about Production protocols. Maintains Production Student Handbook and conducts PowerPoint presentations for both new and advanced production students.
  • Appoints and onboards Visiting Scholars, Official Visitors, Contingent Workers, and Work-Studies in Workday. Processes background checks and I-9s for new employees.
  • Assists Administrative Manager with various faculty reviews, promotion packets, teaching awards, and other projects. Maintains online faculty handbook. Records minutes at departmental meetings, manages files and adheres to UT records retention policies.
  • Coordinates logistics for grade reporting, course instructor surveys, FASET reporting, final exam requests, and space reports.
  • Organizes department events; including planning, ordering and coordinating with vendors. Assists with organizing faculty recruitment visits. Represents RTF during Explore UT weekend and Hearts of Texas Campaign.
  • Other duties as assigned

Required Qualifications

Bachelor’s Degree and one year of clerical experience or High School Diploma or GED and three years of clerical experience. Excellent verbal and written communication skills. Ability to work in a shared space environment with frequent interruptions. Ability to multi-task. Regular and punctual attendance. Professional demeanor. Competency with Microsoft Office Suite, especially Microsoft Word and Excel.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

Bachelor’s or advanced degree in Radio-Television-Film. Experience in film production. Experience in an academic department at the University of Texas. Experience with UT systems such as FaSET, Workday, and Mainframe systems.

Salary Range

$40,000 + depending on qualifications

Working Conditions

Standard office environment

May require some lifting and moving, and using stairs

May require some overtime during peak periods.

Required Materials

Resume/CV * 3 work references with their contact information; at least one reference should be from a supervisor

  • Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility: Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility: The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an , complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:
[PDF] [PDF] [PDF] [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in .

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the or obtain a copy at University Compliance Services, 1616 Guadalupe, Suite UTA 2.206, Austin, TX 78701.

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(You can apply for this job from Austin, TX and nearby regions.)

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