Search Coordinator at Boutique Executive Search Firm $60000 per year

Our client, a boutique executive search firm is seeking a polished ambitious, resourceful Search Coordinator to help the search team. This is a multi-faceted role where the successful candidate will handle all logistics of the recruiting process and interface daily with active candidates. As an ambassador to both colleagues and candidates, the person in this role will help create the best experience for them while interacting closely with a diverse community. This is a fantastic opportunity to join a fast paced team and add to their success. The successful candidate will be smart, engaging and have a knack for the details! This role is currently hybrid but will eventually return to the office 100%. This candidate must be fully vaccinated.


  • Tracking and updating client projects
  • Liaising with colleagues, clients and candidates via phone and email to coordinate interviews and meetings
  • Extensive scheduling and complex diary management across multiple time zones
  • Scheduling and organizing video conferences, phone calls, and in-person meetings as needed
  • Maintaining and updating internal databases
  • Data entry and preparation of bios and long list reports
  • Preparing PowerPoint, pitch materials and research reports
  • Handling switchboard inquiries, and other general office administration as required
  • Diary Management for team members


  • 1-2 years in a corporate environment
  • Attention to detail, and the ability to organize multiple priorities and deadlines
  • High level of professionalism, confidence and clarity when dealing stakeholders internally and externally
  • Proficiency in MS Word, Excel, Outlook, and PowerPoint, with the ability to learn internal systems and databases
  • Strong project coordination and communication skills
  • Team work – demonstrating collaboration and support for wider team where required (including contributing to the smooth running of the office day to day)
  • Work ethic and accountability

$60K (DOE) + Discretionary Bonus



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(You can apply for this job from New York City, NY and nearby regions.)

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